New "Audit Firm" Job Vacancy at GERMAN LEPROSY & TB RELIEF ASSOCIATION-GLRA Dar es Salaam, Tanzania (On-site).

 FINANCIAL AND INTERNAL CONTROL SYSTEMS AUDIT

(CALL FOR AN EXTERNAL AUDITOR) FOR

GERMAN LEPROSY AND TB RELIEF ASSOCIATION (GLRA) 

 

INTRODUCTION: GLRA (DAHW) vision is a world in which no one has to suffer from leprosy, tuberculosis and other diseases which in association with poverty and its consequences could lead to disability and exclusion. We put people at the heart of our work and are committed to helping them live a healthy life with dignity.

 

Since its inception in 1957, GLRA is entrusted funds from individual donors, sponsors and by grant-giving agencies to support its work in hundreds of projects in many countries worldwide. It is therefore particularly important for GLRA to demonstrate its accountability to all stakeholders and at the same time, maintain its reputation for professional work, integrity and respectful attitude towards beneficiaries, partners and donors.

The purpose of the audit is to confirm whether the financial and asset management systems, as well as the design of the internal control systems being used complies with internationally accepted norms, and whether the corresponding DAHW policy has been satisfactorily implemented.

 

The objectives of this audit are to enable the auditor to determine whether:

 

• The Financial Report presents fairly, in all material respects, the actual expenditures incurred and the revenue received for all GLRA Projects on specified period in conformity with the applicable DAHW regulations;
• All project funds have been used , in all material respects, in conformity with the applicable DAHW regulations;
• The internal control systems set up and operated by the entity for the purpose of managing and mitigating risks, was suitably designed and operated effectively;
• To examine whether the financial policy and procedures ensure smooth and efficient implementation of activities and prevention of fraud;
• To evaluate the financial bookkeeping systems (WINPACCS System) per project in terms of reliability, comprehensibility and correctness of the accounting entries and the integrity of the documentation;
• To examine asset management and its respective procedures;
• To examine that the national labour laws and tax regulations are followed;

A specific and separate audit report should be issued for each audited entity (grant letter). The report should be presented in English language. An executive summary of the audit report in English should be provided along with the report.

REQUIREMENTS: The auditor should meet the following conditions:

  

• The auditor and/or the firm is a member of a National Board of Accountants and Auditors (NBAA) and must have an experience in auditing Non-governmental organizations. A member of the International Federation of Accountants (IFAC) is an added advantage.

 

AUDIT DURATION: The audit work shall be completed within 4 weeks from the date of commencement of the audit.

DELIVERABLES:

 

• The auditors will produce a draft audit report within 3 weeks working days of commencement of the audit.
• The auditors on completion of the audit work will submit 3 (Three) original copies of the Audit Report appended to the Financial Statements along with the reports to the attention of the Head of Program .
• The auditors will produce a draft management within 3 weeks working days of completion of the audit.

SUMBISSION OF PROPOSALS: Please submit your application proposals hard copy for the external auditing services by 30th November, 2021 latest 14:00 hours in a sealed and confidential stamped envelope clearly indicating the address of GLRA and that of the auditing firm.

Please include the following in your proposals: 

• Title of the proposal and full company profile that is submitting the proposal;
• Technical approach and methodology to the assignment with an activity schedule;
• Quotation submission form with the quotations in Tanzanian Shillings;
• The supplier of the service shall attach the following to the quotation:
• A duly complete and signed price quotation in Tanzanian Shillings;
• A valid business license and company registration certificate;
• A valid VAT and TIN registration certificate;
• Proof of audit registration board;
• A list of recent performed contracts including the names and addresses of the employers for verifications;
• Experience of auditing international NGO’s;
• Audit experience years;
• CV of 2 senior company partners or auditors who will undertake the exercise.
• Your quotation should show the full name, postal address, telephone, fax, email and the physical location of your company;
• The quoted price should include the cost of producing 5 copies of the audit report;
• The price to be paid under this contract shall be the quoted price. No increase will be accepted by GLRA unless it has been agreed to in writing before the service has been provided;
• Delivery of the services required under this contract is to be within 30 days after receipt of our LPO. Payment will be effected within 7 days after service has been completed and a report produced and accepted by the purchaser;
• The purchaser is not bound to accept the lowest or any quotation received and will select the quotation based on the fairest price in accordance to our budget;
• Bidders should attach to the quotation a submission form and a signed copy of the terms of audit of financial and internal control.
• Invoice and/or quotation shall be addressed to the Head of Program, GLRA Tanzania. Kindly send hard copy by hand or via the address stated below.
• For any questions, you may contact us.

Please address the proposal to the following: 

Head of Program,

GLRA Tanzania,

P.O. Box 6261,

CCT – WAMA premises, Block D, Plot 13 along Uhuru Road, Buguruni Malapa

Dar es salaam

Tel:+255 222 863 114

Email: shamez.sunderji@dahw.org and beatrice.rutta@dahw.org

• Deadline for submission of the quotation is 30.11.2021 at 14:00 hours.