PURPOSE OF POSITION
The Project Director has overall responsibility for the leadership and management of all grant related activities, consortium members and staff. The successful candidate has principal responsibility for representation to the donor and Government entities and provides strategic leadership and supervision of sub-grantees and sub-contractors while ensuring the security, feasibility, and sustainability of the program and contribution to Child wellbeing outcomes.
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MAJOR RESPONSIBILITIES
List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.
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% Time Major Activities End Results Expected
40 Strategic Leadership and management
Responsible for the overall planning, implementation and management of the project as well as the achievement of the goals and objectives of the project in a timely and cost-effective manner.
Ensure strong communication and coordination with all team and consortium members as a means to effectively achieve program objectives. Encourage transparency among and between consortium members to promote coordination and effectiveness.
Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, best practices and donor guidelines.
Design strategies, partnerships and interventions to guarantee the project is gender and ability-sensitive and that WV and implementing partners are accountable to beneficiaries.
Ensure grant management compliance for the project in alignment with donor and WV regulations.
Primary point of contact and collaboration for the team and in-country stakeholders, including USAID, implementation partners, government partners and other key stakeholders.
20 Strategic Engagement and Donor Relations
Direct and oversee grant implementation, ensuring that all strategic objectives are met through proper design, staffing, implementation and quality assurance
Represent the OVC project and World Vision to the donor, Government of Tanzania, implementing, technical partners and other appropriate bodies.
Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders as appropriate
Constantly look for more effective and efficient implementation and opportunities to increase impact
15 Monitoring, Reporting, Documentation & Knowledge Management
Establish and maintain effective project reporting, evaluation, and communication systems.
Submit timely accurate and quality reports that meet donor requirements
Document and disseminate project best practices, lessons learnt and success stories
20 Budget Management
Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
Ensure grant/project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits.
5 Others
Any other duties as assigned by supervisor or designee from time to time
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
- A Master’s degree in related field or equivalent experience in grant management in developing countries
- 10+ years of extensive international development experience managing large grants, working with local governments, civil societies and communities.
- Specific experience of managing donor funded health and child protection multiannual large grants
- Proven ability to manage technical teams and ability to integrate teams of professionals around common goals
- Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Tanzania
- Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country
- Excellent managerial and operational experience, preferably in managing large donor projects involving coordination
- List additional work experience required as a minimum qualification for this position.
- Past experience of working with donor funded projects and knowledge of various donor’s financial rules and regulations at a senior level.
- Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.
- Excellent representational and communication skills, written and oral proficiency in English, and verbal communication skills in Swahili is an advantage
- Excellent past performance references (Three contacts should be provided with e- mail address, phone, title, name)
- Experience in integrating teams of professionals around common goals and motivating through visionary leadership.
- Proven experience in managing M&E and reporting systems
- Demonstrated ability to deliver results and meet all donor deliverables.
The deadline for submitting the application is 05th March, 2021.
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PURPOSE OF POSITION
To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.
MAJOR RESPONSIBILITIES
% Time Major Activities End Results Expected
10% Business Requirements
1. Understand the department’s business requirements and apply in the day to day work.
Adherence to business requirements in fulfilling procurement needs.
10%Planning
Facilitate annual procurement planning sessions with key stakeholders
Consolidate and report on the Procurement Plans
Review and update Item Catalog prior to the planning process activity.
Advise and familiarize Operations with the use of the Item
Catalog
Availability of complete Item Catalogs for planning process and a complete Annual Procurement Plan.
15% Strategic Sourcing
1. Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and Advisors. sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
Maintain all supporting documents relating to the Sourcing
Events based on the document management Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / specialists.
Procurement Committee meetings are held as per schedules (based on the sourcing plan).
Procurement Committee meetings minutes are prepared and signed on time.
Ensure categories for strategic sourcing are identified
Accurately complete the master data management form
(contract/supplier/ item register)
Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
4. Collect feedback on supplier performance as per the established SPM guidelines.
Availability of accurate and complete Master Data records (either in system or paper).
20% Procurement Execution
1. Advise on the RFP/RFQ process for spot buys as required
2. Liaise with Shared Services & Finance to resolve supplier inquiries
3. Release POs to suppliers for spot buys and assigned categories.
Day to Day procurement operations are managed smoothly.
10% Data Management, Analysis and Reporting
1. Collect and organize data from projects and business units. 2. Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies /
Procedures & Guidelines as set by WV
Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
Consolidate all findings and convert them into useful formats as provided by SCM Manager
Availability of information for supervisors to take decisions.
10% Process, Procedure and Policy
Collect data to support performance scorecard reporting (i.e. KPIs)
Adherence to Process, Procedure and Policy in fulfilling procurement needs.
Guide user department on the collect procurement procedures to be followed.
1. Maintain proper filing and record keeping as per the guidelines set by the management.
Procurement Records well maintained for future reference.
05% On time payment of suppliers
Ensure that payment documents submitted by suppliers are processed on time and suppliers payments are processed as per the agreed payment terms
Follow up with fields offices and accounts payable teams to ensure timely payment of suppliers.
KNOWLEDGE, SKILLS AND ABILITIES
Minimum education, training and experience requirements to qualify for the position:
- 1. Bachelor degree in Procurement and logistics, Supply chain or relevant studies
- 2. One year of experience in Procurement and Logistics or Accounting field
- List additional work experience required as a minimum qualification for this position.
- Basic computer skills (Ms Word/ Excel/Spreadsheet/ Internet, Power point)
- License, registration, or certification required to perform this position:
- 1. Certified by the Procurement and Suppliers professional board (CPSP)
