About
- Announcement Number:
- DaresSalaam-2020-027-RA1
- Hiring Agency:
- Embassy Dar Es Salaam
- Position Title:
- Financial Assistant (U.S. Citizen Eligible Family Members Only)
- Open Period:
- 10/23/2020 - 12/03/2020Format MM/DD/YYYY
- Vacancy Time Zone:
- GMT+3
- Series/Grade:
- FP - 0401 6
- Salary:
- USD $50,714 - USD $50,714
- Work Schedule:
- Full-time -
- Promotion Potential:
- FP-6
- Duty Location(s):
- 1inDar Es Salaam, TZ
- Telework Eligible:
- No
- For More Info:
- HR Section
000-000-0000
Dar-Recruitment@state.gov
Overview
- Hiring Path:
- • Open to the public
- Who May Apply/Clarification From the Agency:
- • U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
- Security Clearance Required:
- Public Trust - Background Investigation
- Appointment Type
- Permanent
- Appointment Type Details:
- • Definite not to Exceed 5 years
- Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Summary:
The work schedule for this position is:
- Full Time (40 number of hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
- Supervisory Position:
- No
- Relocation Expenses Reimbursed:
- No
- Travel Required:
- Not Required
Duties
Serves as senior financial advisor and assistant to the Management Counselor and the Financial Management Officer respectively and provides a wide range of financial assistance to the Embassy Financial Management Center (FMC). Performs Alternate Certifying Officer duties including certifying day-to-day mobile money and non-cash vouchers, as well as the verification of funds availability for purchase orders, petty cash, and travel authorizations. Supports budget formulation, financial plans, budget execution, account reconciliation/reporting, vouchering and payroll activities. Interacts with both internal and external customers. Supervised by the FMO.
Certification of Payments (50%):
Performs certification review, audits and certifies cash and non-cash vouchers on a daily basis with authority to certify $40K per strip code. Ensures that payments are legal, proper and correct and that correct strip codes are affixed to the documents for certification. Ensures adequacy of funding for payment, the accuracy of the charges, application of discounts and/or penalties. Avoids deficiencies by maintaining service standards under ICASS to ensure that Prompt Payment Penalties are avoided. Review, verify and prepare the end-of-year ULO certification for the approval of the Financial Management Officer.
Oversees funds control and verifies funds availability in ILMS Ariba and E2 for purchase orders, petty cash, mobile money transactions, and travel authorizations. Provides oversight and internal controls for the Vodacom M-Pesa mobile money account to include maintaining the manager role to approve and certify the payment of mobile money funds to approved customers, vendors, and recipients. Conducts cash counts and audits ensuring safeguards and internal controls are in place and the adherence to management controls.
Budgeting (25%):
Supports the formulation of Mission-wide budgets and financial processes via compilation, analysis, interpretation and presentation of financial data including prior year actual reports, Status of Funds (P-60) and Status of Obligation (P-62) reports and delegation to the budget analysts and Post accountants. Reviews for accuracy ICASS billing modules, workload counts, and agency invoices which are produced twice a year for 32 ICASS serviced customers at Post (including State). Helps prepare the Mission ICASS Budget ($14M) by providing adequate justifications for budget increases, plans for the utilization of carryover funds, post cost saving initiatives, financial summary and key issues and unfunded priorities. Prepares estimates and invoices for new NSDD38 positions and processes TDY invoices. Coordinates and guides other service providers in the Mission on the compilation of workload counts and time allocation.
Customer Service, Training and Guidance (25%):
Responsible for internal and external customer and vendor customer service interactions to include the section's customer service interactions, practices, and training. Ensures the entire FMO staff/section is cross-trained in areas required to provide continuation of coverage during any long-term absences due to annual leave, extended sick leave, or PCS gaps/travel. Designs a plan in draft form regarding work assignments and cross training requirements for the section and presents it to the Financial Management Officer for approval and implementation. Updates from time-to-time the plan to ensure that new employees and/or temporary staff are up-to-date on the skills necessary to perform their duties. Keeps the Financial Management Officer appraised of the progress or lack thereof, of the staff. Modifies FMO workload to positively impact customer service quality, quantity and productivity standards of the staff.
Leads regular meetings with the local staff to ensure unity of operating standards and approaches to work products, to build relationships of exchange and positive communication within the FMO team, and to address any minor interoffice or interpersonal problems. Provides day-to-day guidance on practical solving of budget/accounting, payroll and vouchering related issues. Brings to the immediate attention of the Financial Management Officer any issues, personnel or workload related, which may impact the section and its ability to meet the workload standards or work product quality. Keeps appraised of developments and changes in the regulations, policies of the Bureau, and other outstanding issues of relevance regarding financial management, training opportunities etc.
Performance Measurements: Model strong interpersonal relations with FMO staff and customers by leading with sensitivity to personality and cultural differences, communication styles, to have a positive effect on staff motivation and morale.
Incumbent will be required to perform other duties as assigned by their supervisor.
Qualifications and Evaluations
- Requirements:
Two years experience in accounting, finance, or auditing is required.
- Education Requirements:
Completion of university degree in a business management, finance, or accounting is required.
- Evaluations:
Level III (good working knowledge) speaking, writing and reading in English is required. (THIS MAY BE TESTED)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
- Benefits:
- Agency Benefits:
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
- How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
- Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- Copy of Orders/Assignment Notification (or equivalent)
- Passport copy
- Degree (not transcript)
- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Dar es Salaam, Tanzania.
