Background:
The Christian Social Services Commission (CSSC) is an ecumenical body established in 1992 by the Christian Council of Tanzania and the Tanzania Episcopal Conference, to coordinate and facilitate the delivery of social services (health and education) by the member churches in Tanzania. For 28 years, CSSC has been serving and coordinate a network of more than 900 church-owned health education facilities, including 105 large hospitals at Zonal, Regional and District/Council levels. In addition, CSSC coordinates a network of more than 1,000 church owned education facilities. Majority of these church health and education facilities are located in remote and rural areas where 70% of the Tanzanian population reside in those areas.
CSSC has been awarded a 5-years Grant by U.S. Agency for International Development (USAID) to implement “Pamoja Tuwekeze Afya” – (PATA) Activity. The award intends to establish self-reliant health facilities (HFs) and improve health service delivery
by the CSSC network of church based HFs in meeting the health needs of the target population. Through cost-effective and innovative solutions, the PATA Activity will strengthen the CSSC’s capacity to deliver quality services in Reproductive, Maternal, Newborn, Child and Adolescent health (RMNCAH), HIV/TB services and other health related areas. The PATA Activity has got two major components;
Component one: Create a network of financially and managerially sustainable HFs and a self-reliant Medical and commodity supply chain Company and Component Two: Improve staff skills and retention at HFs and improve their capacity to provide a continuum of quality care of RMNCAH and HIV/TB services.
In view of the above, CSSC is hereby seeking applications from highly qualified, well experienced, competent and motivated persons to fill-in the following vacant positions.
Title: Knowledge and Information Management (KIM) Specialist-1 Post
Report to: Executive Director
Location: Dar es Salaam
Job Summary:
Knowledge Information Management (KIM) Specialist will be responsible to oversee Knowledge and Information and Management portfolio within CSSC. He/she will be responsible for data management and technical leadership to ensure knowledge and information needs related to the PATA activity and CSSC in general are timely met. Moreover, He/she will lead PATA’s monitoring and evaluation activities including providing direct supervision of M & E officers and data clerks; guide the clinical teams and support the CSSC zonal teams to ensure quality implementation and reporting of program activities. KIM Specialist will also work closely with project officers from specific programmes within CSSC in developing organizational Monitoring, Evaluation and Learning (MEL) plan as well as coordinating proposal development processes within the organization for sustainability purposes. Main duties can be clustered into two main areas; (a) knowledge and information management; (b) performance-based planning, monitoring, evaluation & Learning and reporting.
Duties and Responsibilities
- Establish knowledge and information needs for the PATA Activity and also for the organization.
- Coordinate gathering and compilation of success stories, experiences/lesson learned and best practices generated by the PATA Activity for wider dissemination/sharing to key stakeholders.
- Support the management and project staff at all levels within the organization to develop M & E quarterly and annual operational plans that are performance-based and aligned to the donor/s and organizational goals.
- Capacity building in project design, monitoring, reporting, and evaluation
- Guide and coordinate timely and quality reporting, according to set timeframes and reporting requirements and take well-timed remedial action where necessary.
- Facilitate and support organization of annual review, plan and budget meetings
- Develop organizational reporting schedule in line with donor reporting requirements.
- Provide support to the project team on gathering, reporting and Monitoring and Evaluation (M &E) of RMNCAH, HIV and TB interventions.
- Take Lead in pursuing announced funding opportunities and coordinating the proposal development process within the Organization.
- Undertake any other duty as will be determined by the immediate supervisor
Qualification
- A Master’s degree in a relevant field i.e. Public Health, Monitoring and Evaluation
Experiences and Skills
- Proven experience in performance-based planning, MEL and reporting skills
- A minimum of 5 years of hands on experience as MEL senior officer position in HIV, TB or RMCH program.
- Relevant experience in donor-funded project/programme management;
- Computer literacy, with comfortable working experience with the basic Microsoft packages (Word, Lotus Notes, Power point, Excel & and Access).
- Demonstrated abilities in assessment techniques and analytical skills; report writing skills.
- Excellent written and verbal communication skills in the English language.
- Knowledge in various statistical data packages not limited to Epi info, Stata is essential.
- Ability to work independently whilst maintaining effective communication at all levels
- Proven coaching / mentoring and team building skills
- Advanced analytical skills including data analysis, presentation and report writing
Title: Quality Improvement Officers- 4 Posts
Report to: Quality Improvement Coordinator
Location: Tabora, Arusha, Morogoro and Mbeya
Job Summary:
The Quality officer in the PATA Activity will be responsible to support implementation of quality improvement activities in FBO health facilities in selected regions. These include, sensitization of facility owners and management to adopt the selected quality improvement initiatives, support establishment and strengthening of Quality Improvement Teams (QIT), and facilitate availability of systems and structures that promote provision of quality health services in FBO health facilities. S/he will be responsible to link the provision of quality health services with improvement of business performance of these facilities.
Duties and Responsibilities
- Organize and conduct sensitization meetings to health facility owners and management regarding adoption of quality improvement initiatives in their facilities.
- Develop Quality improvement plans for the Health Facilities (HFs).
- Enter and process data collected from HFs assessment and monitoring into a selected platform
- Coordinate and participate in regular monitoring of progress towards achieving the planned activities and providing technical support to facilities for stepwise quality improvement.
- Support establishment/strengthening of Quality Improvement Teams (QIT) in FBO health facilities.
- Coordinate and participate in the need-based training and mentoring of HFs on different quality improvement components.
- Support cost-effective quality improvement activities that can improve service delivery and boost HF business performance.
- Inventories the available SOP’s, guidelines and policies to be included in the CSSC online resource centre
- Assist facilities in the provision of client-cantered services so as to improve FBO client-base
Qualification
- Bachelor Degree in Medicine, Nursing or any related health sciences from a recognized institution.
- Master’s Degree in Public Health, Midwifery, health related field is desirable.
Experiences and Skills
- At least three years post professional experience in Clinical work and Quality improvement.
- Demonstrated skills on the concepts of Quality improvement and Business approaches in health care.
- Excellent interpersonal and team-building skills, ability to work effectively with different levels of health and non- health professional cadres.
- Excellent written and verbal communication skills in English and Kiswahili.
- Computer literacy including use of Microsoft office suite, databases and web applications.
- Demonstrated experience of working in tight timelines and meeting reporting requirements would be an added advantage.
- Self-driven, initiative taking professionalism is an asset for this position.
- Pro-active, collaborative and ability to organize and prioritize demanding activities. Work effectively in a team and be able to work under limited supervision.
Title: Monitoring and Evaluation officers-2 Posts
Report to: KIM-Specialist
Location: Mbeya, Mwanza
Job Summary:
This position is located in the Lake and Southern zone offices. He/she will be responsible to provide expertise in monitoring and evaluation of PATA project activities.
Duties and Responsibilities
- The Monitoring and Evaluation (M&E) Officer will be responsible for the follow-up and monitoring the implementation of the PATA project and will report directly to Knowledge and Information Manager (KIM).
- Assist KIM in developing and strengthening M & E systems of PATA Project;
- Develop and monitor data collection tools/ instruments for qualitative and quantitative PATA indicators;
- Facilitate collection, analysis aggregation and use of data for improvements in implementation of PATA activities;
- Build capacity of data collection and entry personnel in the partner’s facility levels on PATA monitoring systems through on the site training and problem solving;
- Carry out supportive supervision, onsite mentoring and coaching to Health facility staff in the respective regions using appropriate tools according to the CSSC operational manual and an agreed work plan;
- Monitor quality of data received from the Health facilities and other implementing partners and use information to identify quality strengthen strategies and give feedback to the project team and management of health facilities.
- Collect and prepare monthly, quarterly, semiannual and annual PATA project performance reports, including from all project sub recipients;
- Take lead in soliciting and documenting successes, challenges, case studies and lessons learned from the field sites and inform the projects;
- Assist in PATA project evaluation events;
- Carry out any other assignments as may be required by the immediate supervisor
Qualification
- A minimum of Bachelor’s in demography, sociology/ social sciences preferable Public health or statistics from a recognized University and must have not less
Experiences and Skills
- 3 years’ experience in project monitoring and evaluation activities.
- Should be Fluent in English and Kiswahili
- Should be computer literate with proficiency in data management and processing.
- Experience in planning and facilitating trainings
Title: Business Analyst-1 Post
Report to: Project Manager
Location: Dar es salaam
Job Summary:
Business analyst will work closely with Project Manager and will be responsible to develop and implement strategies, policies and processes to improve operations and service delivery by Faith based health facilities to meet existing and future needs. He/she will be responsible for employing market led solutions to address the current sustainability Challenges facing the Faith Based health facilities. He/she will work closely with the team and other key stakeholders to develop workable sustainability strategies to sustain service delivery by church health facilities through innovative financing that will mobilize capital for Faith based health facilities.
Duties and Responsibilities
- Lead in the development of sustainability strategies, policies and processes across all functions that will help to achieve the Faith based Health facilities’ mission and core objectives.
- Support the Faith based Health facilities to develop workable business and strategic plans that would address the current needs and expectation of the facility owners.
- Support the facilities in improving their business performance through effective financial management and use of innovative solutions so as to become first choice of service.
- Support the Faith based health facilities to recruit and motivate business-orientated teams accountable for the achievement of facilities and individual targets.
- Provide advice and guidance to owners, health facility managers and staff on all aspects of business transformation using market led solutions.
- Support faith-based Health facilities to maintain regular contact with their strategic customers to keep them aware of service delivery and to seek feedback from them so that the facility can effectively implement a program of continuous quality improvement
- Develop and control multidisciplinary teams to ensure that business plans are implemented and changes achieved that will support the church hospitals’ core objectives.
- Develop and implement all necessary information technology and policies and processes to ensure that these supports the business transformation process of the Faith based health facilities to improve their performance.
- Maintain an awareness of any possible threats to the health business and support facilities to develop policies and processes that will provide for such contingencies.
- Commission research and market surveys in the field of Health service delivery to ensure that Health facilities implements innovative solutions and approaches that will improve operational effectiveness and efficiency.
Qualification
- Master’s Degree in Business Administration, Health Economics/Health Financing or Business-related field is desirable.
Experiences and Skills
- Considerable experience of managing organization-change and business transformation;
- At least 5 years’ experience in business development and social marketing.
- Considerable experience in facilitating private investment and partnerships in market systems preferably in health sector.
- Experience in senior management position;
- Excellent interpersonal skills analytical written and verbal communication skills;
- Demonstrated track record in working with financial institutions/ private providers/investors, private sector and public private partnerships.
- Interpersonal skills, to work and build relationships with a wide range of people holding different views
- The ability to understand diverse perspectives and to be able to successfully influence and negotiate.
- Effective research and analysis skills (including quantitative and qualitative), needed to build an evidence base from which you will work
- Good organisation skills, to track priorities, work to deadlines and manage projects
- Be flexible and adaptable approach, in order to respond to shifting priorities and a rapidly evolving external environment
- The ability and desire to acquire and maintain knowledge of a policy area or areas.
- A commitment to learning and improvement. Pro-active, collaborative and ability to organize and prioritize demanding activities. Work effectively in a team and be able to work under limited supervision
Title: Community Linkage Officers-2 Post
Report to: Health Technical Advisor
Location: Mwanza, Mbeya
Job Summary:
The Community Linkage Officer will be responsible for supporting the project to strengthen community-facility linkages to improve client identification, adherence, and retention in care and ultimately contribute to HIV care and treatment goals. Within the scope of work, S/he will be responsible for technical leadership to increase number of health facilities with formal systems for referrals between facility and community services. S/he will liaise with National AIDS Control Programme (NACP), community-based HIV IPs, and local government authorities to develop a comprehensive training plan for low volume CSSC network of HFs to perform comprehensive TB/HIV services. S/he will foster relationships with community-based organizations and support development of work plans that will support the FBO platforms, health facility-community systems strengthening program.
Duties and Responsibilities
- Develop capacity-building standards and approaches to be used for strengthening the community component in collaboration with the project’s technical team.
- Coordinate and utilize CSSC networks of health facilities and community-based platforms to improve comprehensive community-based HIV and TB services
- Establish referral and tracking systems between the health facilities and the community by linking treatment sites to existing NGOs and CBOs that provide services to PLHIV
- Support the M&E team to develop/utilize systems to track health facility performance (especially on specific key site indicators e.g. lost to follow up paediatric identification, etc.)
- Coordinate the identification and documentation of case studies, best practices, and lessons learned arising from different interventions and share with M&E department.
- Pilot, document, and scale-up feasible models for delivering ART care through community structures
- Improve linkages of PLHIV to community organizations for comprehensive care, including CBOs building socio-economic capacity of vulnerable households
- Roll out implementation of health and social policies at facility and community levels, including those that reduce barriers of care for key populations
- Expand task-shifting opportunities using human resources for health strategies Commission research and market surveys in the field of Health service delivery to ensure that Health facilities implements innovative solutions and approaches that will improve operational effectiveness and efficiency.
Qualification
- Degree in Social Sciences or Nursing, postgraduate training in Community Development work.
- Master in Public Health is an added advantage
Experiences and Skills
- At least 3 years’ experience working with HIV/AIDS programs (ART, HBC, OVC) or community-based projects
- In depth understanding of HIV-related policy, program, and systems issues in the Tanzanian context
- Experience working with USG-funded health and/or other development programs
- Demonstrated management skills, with previous supervisory experience required
- Experience with various capacity-building approaches, including mentorship
- Excellent interpersonal, organizational and written / verbal communication skills
- Fluent in both written and spoken Kiswahili as well as proficiency in English
- Excellent writing skills, experience with technical briefs and reports necessary
- Computer literate (particularly in excel, MS word and email)
Title: HIV/TB officers-2 Post
Report to: Health Technical Advisor
Location: Mbeya
Job Summary:
The HIV/TB officer is primarily responsible for the overall Planning, implementation, coordination, monitoring and evaluation of HIV/TB interventions in the FBO supported sites. S/he will work on the implementation of nationally adopted best strategies to ensure testing/new HIV case findings/, high-quality and strong data management systems. The officer will work to implement current nationally and globally recommended HIV drugs and diagnostics at facilities in the program area. S/he will also recommend best strategies that can help facilities to adopt the market approach in the implementation of HIV/TB activities. These includes but not limited to, facilitate integrated TB and HIV screening, prevention, diagnosis, treatment and continuity of care in a private setting. The incumbent will facilitate and monitor implementation of TB /HIV collaborative activities, facilitate dissemination and adoption of HIV/TB guidelines and tools. S/he will also facilitate different trainings and supportive supervision in FBO health facilities found in regions implementing the project.
Duties and Responsibilities
- Coordinate mapping of other IPs in the program supported regions and look for strategies to collaborate and complement HIV/TB activities in the targeted PATA Activity areas.
- Provide innovative strategies for introduction and implementation of client cantered and market based HIV care services in selected facilities in the targeted regions.
- Support health facilities to strengthen targeted HIV testing, linkage to ART, access to optimal ART, ARV prophylaxis, adherence counselling, viral load monitoring, data capturing and reporting,
- Build capacity of ART service providers, clinical HIV/ART mentors, HIV officers at facility level and other stakeholders in the targeted areas of the project to adopt and implement market based approach HIV.
- Mentor health care workers and other paramedics at health facility level on HIV/ART in general
- Facilitate and supervise the HIV/TB collaborative activities in all targeted project regions.
- Maintains close liaison with the Regional HIV/AIDS coordinators (RACCs), Regional TB and Leprosy Coordinators (RTLCs), District HIV/AIDS Coordinators (DACCs) TB and Leprosy Coordinators (DTLCs) and other stakeholders engaged in provision of HIV/TB services in the respective District Councils and Regions.
- To support introduction/strengthening of ACF QI model in FBO health facilities and sensitize managers and facility teams on ACF using QI toolkit
- Support advocacy for integration of HIV/TB interventions in religious Platforms
- Provide support to the Project Officers in implementing HIV/TB activities and other supported TB infection control activities
- Represent CSSC in regional and district meetings, and in any ad hoc committee meetings regarding HIV/TB activities
- Work with IPs and other partners and government counterparts at regional levels to ensure consistent high quality HIV/TB service provision
- Work with NTLP and other partners to strengthen a sputum transportation system from communities and other sites with no Gene Xpert machines
- Ensure project reports are prepared accurately submitted to donor and other parties in accordance with the terms and conditions outlined in the grant agreements
- Participate in the Health department and all other relevant meetings/forums and share HIV/TB plans and progress reports as required
- Perform other activities as assigned by the supervisor
Qualification
- Bachelor degree in medicine or Nursing or other health-related degree from a recognized University is required,
- MPH or Postgraduate training in Epidemiology, M&E/HIV/TB or TB infection control related field is an added advantage.
- Basic certificates on HIV/ART/TB.
Experiences and Skills
- Proven knowledge on latest HIV care and treatment, monitoring and evaluation guidelines.
- Knowledge on the national HIV and NTLP programs, and the overall national health care systems.
- 3+ years of relevant experience is required, at least two of which should be in HIV/TB and TB infection control technical areas
- Hands-on experience in basic trainings in TB and TB infection control required
- Thorough understanding of the Tanzanian Health system, its key stakeholders, and the policy environment (required).
- Excellent Coordination, analytical and problem solving skills.
- Excellent written and oral communication and presentation in English and Kiswahili.
- Excellent interpersonal skills, demonstrated leadership, and the ability to work collaboratively with culturally diverse partners.
- Competence in computer applications needed to execute position responsibilities -competency with Microsoft Office, internet and email systems.
- Ability to work independently as well as in collaboration with colleagues and partners.
- Willingness to frequent travel in rural areas.
Title: RMNCAH-2 Post
Report to: Health Technical Advisor
Location: Mwanza
Job Summary:
The RMNCAH Project Officer, will work under the guidance of the Health Technical Advisor and will be responsible for implementing a range of RMNCH strategic interventions within the designated network of church health facilities and communities. S/he will provide technical support to the PATA project activities to scale up quality RMNCAH activities in the county. S/he will use the FBO platforms to strengthen the community dialogue mechanisms to ensure that all maternal and neonatal deaths, are reported, documented and audited with the community stake holders. Further s/he will support the scale up of RMNCAH services in the targeted health facilities with a focus on availing choices at every supported facility. S/he will take lead in setting up friendly environment for ANC visits, well-equipped delivery rooms that ensure safety and privacy during delivery, and setting up well-equipped rooms for newborn care.
The Project Officer will facilitate trainings on Emergency Obstetric and Newborn Care (EmONC) to CSSC network of HFs staff in need. The EmONC training is critical to building capacity of HCWs to properly monitor the delivery process, including proper use of Pantographs and Active management of the 3rd Stage of labor
The RMNCAH officer in the PATA Activity is responsible to support implementation of Reproductive, Maternal, Newborn, Child and Adolescent Health (RMNCAH) activities in FBO health facilities in selected regions. Under the supervision of the RMNCAH Coordinator, the incumbent will perform the function of Family and Reproductive Health Technical Officer. The incumbent will work closely and provide technical assistance to the FBO health facilities while link them with their respective RHMT and CHMT departments in the selected y.
Duties and Responsibilities
- Coordinate Reproductive Maternal and Newborn health activities offered by FBO health facilities in selected regions where the PATA project is implemented.
- Provide overall implementation of activities within the RMNCAH technical area including joint support supervision on MNCAH / RH services to the health facilities together with Health facility managers
- Work closely with the network of health facilities and especially RMNCAH teams and related units to Supporting facilities to improve quality of service delivery through QA/QI approaches by monitoring and tracking key indicators in RMNCAH.
- Provide technical guidance in QA / QI in RMNCAH service delivery. This include identification, tracking and evaluation of sub-optimally performing indicators in maternal and newborn health.
- Review and analyse data for performance monitoring of the PATA – RMNCAH component and utilize the data to take corrective actions through monthly and quarterly data review meetings at the project and facility levels.
- Contribute to the capacity building of the PATA project staff and CSSC competences in RMNCAH knowledge and skills including mentorship, coaching, and regular updates.
- Provide technical assistance for adoption training approaches through on the job training, mentorship and supportive supervision for RMNCAH interventions at facility levels for corrective actions, results and sustained positive changes in knowledge, competencies, attitudes and practices for improving quality of RMNCAH services.
Qualification
- MD/BSC Nursing graduate or other health-related degree from a recognized University is required,
- At least 3-5 years’ experience in successful field implementation of community and facility based RMNCAH/FP programs.
Experiences and Skills
- At least 3 years of experience in Clinical practice of health programmes in RMCAH in the community, at facility levels.
- Demonstrated skills in rolling out RMNCAH endorsed approaches that result in improved uptake of services for, reproductive health, maternal health
- Excellent interpersonal and team-building skills, ability to work effectively with different levels of professional cadres.
- Excellent written and verbal communication skills in English and Kiswahili.
- Strong writing skills, including writing of reports.
- Proficient with Microsoft Office applications (Word, advanced Excel, and PowerPoint).
- Experience conducting training and building capacity of healthcare workers on data quality, data dissemination and information use, and other M&E related issues.
- Demonstrated experience of working in tight timelines and meeting reporting requirements would be an added advantage.
- Experience working on U.S. government (PEPFAR) or other large donor-funded projects preferred.
- Pro-active, collaborative and ability to organize and prioritize demanding activities. Work effectively in a team and be able to work under limited supervision.
- Skills in programme planning/management.
Title: Health System Strengthening Advisor-1 Post
Report to: Project Manager
Location: Dar es salaam
Job Summary:
The Health Systems Strengthening officer-HR Capacity Building will work closely with the Project Technical Coordinator to embed sustainability mechanisms for stronger church health systems in the project. He/she will be responsible for the implementation of Health system strengthening component in close liaison with the Technical Coordinator. He/she will oversee the implementation of HSS activities across all the selected regions, building capacity of the FBO HFs in the project with the focus on Human Resource system. The incumbent will advise FBO HFs on how to build a strong and resilient HR system that can help them in the whole process of planning deployment and retention of a strong and reliable HR.
Duties and Responsibilities
- Provide Technical advisory services on Health Systems Strengthening to FBO church health facilities.
- In close liaison with the Technical Coordinator, support the Hospital Management Teams (HMTs) to strengthen capacity and systems for efficient delivery of services, HR planning and budgeting, and implementation of planned HR management interventions.
- Continuously assess Facility needs in liaison with HMTs and recommend additional support that would help them establish a strong and resilient HR system at facility and diocese levels, this includes activities such as;
- Assessment of availability and quality of HR manual
- Support HF to develop/review HR manual
- Monitor adherence of the manual at the facility
- Promote the development of HRs officer’s capacity and HMTs through a broad range of approaches such as training, one-on-one mentorship and on-the-job training, supportive supervision all aiming at recruit and retain best staff available in the country through activities such as;
- Need-based capacity building through training and mentorship
- Develop a comprehensive staff development program for facility HCWs.
- Support long and short term updated clinical training to facility HCWs
- Facilitate establishment of an e-library for sharing of guidelines, SOPs, updates and other learning materials
- Facilitate establishment of a formal link between FBO HFs from tertiary and those in lower level for staff attachment and mentorship.
Qualification
- Bachelor degree in Hospital Management/Hospital secretary from a recognized University is required
- MPH/MBA or Postgraduate training in Human Resources management is desired.
Experiences and Skills
- 5+ years of relevant experience is required, at least three in management level at a health facility
- 2. Thorough understanding of the Tanzanian Health system, its key stakeholders, and the relevant policies (required).
- Excellent Communication, Coordination, analytical and problem solving skills.
- Excellent written and oral communication and presentation in English and Kiswahili.
- Excellent interpersonal skills, demonstrated leadership, and the ability to work collaboratively with culturally diverse partners.
- Competence in computer applications needed to execute position responsibilities -competency with Microsoft Office, internet and email systems.
- Ability to work independently as well as in collaboration with colleagues and partners.
- Facilitation experience (desired).
Title: Procurement Officer-1 Post
Report to: Executive Director
Location: Dar es salaam
Job Summary:
The Procurement officer will provide technical and administrative support to the CSSC core function and Programmes in procurement of goods and services and within the organization. He/she will ensure that the procurement is done in accordance and compliance to the organization and donor policies and procedures.
Duties and Responsibilities
- Ensure the Commission’s Standard Operating Procedures (SOP) are adhered to in regards to procurement;
- Oversee preparation of procurement documentation (e.g. ToR, Commission procurement plan, tendering documents, specifications, etc.);
- Ensure that all final procurement related documentations are prepared in accordance with relevant procurement regulations and guidelines;
- Prepare the Commission’s Annual Procurement plan, and update it on a quarterly, basis
- Ensure that tender evaluations are carried out according to appropriate procurement procedures and guidelines;
- Review and update the procurement manual, policies and procedures for the general operation of the compliance of Programmes and core function with its related activities to prevent illegal or improper conduct;
- Follow-up and process tax exemption requests with donors, revenue authority and respective government agencies;
- Negotiate service contracts for equipment and service provision as necessary;
- Maintain suppliers’ database; manage procurement and inventory functions
- Receive all bids and proposal and ensure they are well secured / kept
- Act as a Secretary to the Procurement Committee
- Assist with planning and budgeting for projects and Commission’s operations, equipment procurement and supplies;
- Liaise with internal and external implementing partners on procurement issues;
- Provide continuous and effective procurement support to the Head office and zonal offices.
- Undertake any other duties as may be assigned by the immediate supervisor
Qualification
- Bachelor Degree in Procurement and logistics Management, Business Administration (BBA) – and preferably with Certified Supplies Professional (CSP)
Experiences and Skills
- Minimum 5 years of professional experience in procurement and supplies management
- Preferable experience working with an established NGO/FBO
- Experience of working with donor funded programs is an added advantage.
- Excellent written and verbal communication skills in the English language.
- Ability to work independently whilst maintaining effective communication at all levels
- Excellent working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
Title: IT officer-1 Post
Report to: KIM-Specialist
Location: Dar es salaam
Job Summary:
This position is found at CSSC Head Office and Reports to the KIM-Specialist to support ICT development activities within CSSC and member institutions.
The role of ICT Officer offers an opportunity to contribute to the positive impact by supporting the use of technology and related software and programs in the Organization, enabling the delivery of effective and secure IT systems and contributing to development and implementation of IT standards and policies.
Duties and Responsibilities
- Manage the overall technology infrastructure for the Organization including planning, implementation, and management of the software applications that support operations, liaising as relevant with technology service providers.
- Propose design improvements to the Organization’s ICT architecture and work with the ICT Business Partner to integrate requirements into the ICT strategic framework.
- Support and contribute to ICT-related tasks or projects through the implementation of appropriate technologies and solutions.
- Support the CSSC its facilities of Practice to leverage collaborative IT services and infrastructure across the System.
- Ensure the maintenance of the Organization’s systems, including: general computer support and software development, installations and effectiveness
- Manage support services for the Organization’s IT systems, platforms, and products; including management of IT support technician(s), communicating job expectations, and appraising performance as appropriate.
- Provide user training on common business applications and use of systems.
- Develop and update IT processes and procedures, and ensure they are properly documented.
- Support the procurement process for IT equipment and services.
- Manage the operation and maintenance of the Local Area Network (LAN) and systems to ensure that Network Operating Systems support data base, documents, resources and other data files;
- Manage all applications associated with electronic mail, etc. for all CSSC offices;
- Provide ICT support service; receive, test, and install systems and telecommunications software;
- Maintain all Operating System, and anti-virus software, ensuring compliance with registrations and upgrades;
- Provide software troubleshooting support seeking technical advice and support from KIM specialist as required;
- Provide staff training on all software, files management/maintenance
- carry out periodic computer skills surveys to determine end user knowledge of applications; and identity training requirements and propose cost effective measures to upgrade staff skills;
- Administrative of data base activities for the organisation
- Provide monthly reports on activities of the unit;
- Undertake such other duties as may be requested by the supervisor to support delivery of the ICT strategy and the Organization’s business plan.
Qualification
- Bachelor Degree in Computer Science, Information technology or other related field with some technical training in electronic or telecommunication
Experiences and Skills
- Minimum of 3 years’ experience in a technical IT, telecommunication and electronic roles, preferably in NGO/FBO other formal sectors.
- Computer literacy in a variety of word processing, spreadsheet, data base and graphics packages (MS Office) and with electronic mail (e-mail)
- Excellent technical knowledge of and experience with a variety of technologies, including MS Office suites.
Title: Project Finance Officer-1 Post
Report to: Chief Accountant
Location: Dar es salaam
Job Summary:
The Project Finance Officer reports to Chief Accountant. S/he will be responsible for financial aspects of the project, including budget development and monitoring, prime award monitoring and compliance. The Project Finance Officer will strengthen and maintain sound financial management practices, and ensure the project’s compliance with USG, USAID and CSSC procedures, rules and regulations. S/he will mainly be responsible to oversee the financial capacity of the program; overall coordination, leading and supervision of their functions in the finance department. S/he will also be responsible in coordinating program audit exercise, addressing audit findings and recommendations. The position will be based in Dar es salaam, Tanzania.
Duties and Responsibilities
- Analyze, control and maintain financial records for the PATA Activity
- Proper review of supporting documents before payment to vendors, checking of all invoices for accuracy, totals as well as calculations, cancellations/stamping of all vouchers;
- Reviewing Bank reconciliations and timely clearing of reconciling items.
- Making sure monthly budget comparison reports (BCR) are prepared and completed on time; advice Chief accountant/project manager on budget reallocations.
- Ensure timely posting of retirements; received retirements are reviewed, reviewing feedback forms for each retirement, and that the signed feedback forms are shared with imprest holders / chief accountant. Prepare financial report (FFR/SF 425) are submitted to USAID as per 2 CFR 200.327)
- Must make sure report on foreign taxes ae properly reported as per USAID requirements;
- Ensure reconciliations in General ledger and subsidiary ledgers are conducted and immediate action is taken on any discrepancies;
- Making sure imprest are not issued for those who have not retired previous imprest.
- Monitor bank accounts and keep track of balances to ensure that there are sufficient funds; manage cash flows for all accounts, and advise Chief Accountant on fund flows; prepare advance requests for replenishment as required;
- Prepare annual implementation budget; liaising with programme unit, She/ He must advise program manager on developing budgets in relation to activities to be undertaken in a quarterly/semiannual and annually;
- Take a lead in budget preparations during proposal writing, preparation of budget and budget justifications;
- Making sure the PATA Activity annual budget are incorporated into CSSC annual budget correctly and inserted into the computerized accounting system (Navision Accounting system);
- Prepare monthly payroll timely and accurately; ensure that proper charging codes are used, and deductions are made accurately for each staff (updated compliance with all laws); ensure that only staff with contracts are included in payroll, proper staff accounts are used, and all payroll are approved prior to cheques processing;
- Ensure that all supporting documents for the PATA Activity are kept safe at all times during program implementation and all records are handed over for safe keeping after the end of the project.
- Update the PATA Activity asset register: ensure that all procured assets are included in assets register, and that proper coding is used for procured assets; Ensure that depreciations are well recorded in the system and shared with the Chief Accountant for inclusion in CSSC’s overall asset register.
- Liaise with the Project Manager and other officers on project implementation and assist the project officers on all financial issues;
- Facilitate training to PATA team and CSSSC-staff on USAID rules and regulations, making sure updated changes on guidelines are understood and applicable by all users intended and reflected into our systems;
- Perform other related duties as required.
Qualification
- Bachelor Degree in Accounting and Finance, CPA as minimum.
- MSc in Accounting and Finance will be added advantage.
Experiences and Skills
- Minimum of 5 years’ experience in Financial Management
- Deep understanding and knowledge on USG grants management, rules and regulations.
- Additional experience in managing grants supported by other donors will also be preferred
- Familiar with CSSC finance policies and procedures, or demonstrated ability to assimilate new policies and procedures effectively
- Proficiency in diversity of accounting software packages, Q & A and Microsoft Office applications (Ms Word, Ms Excel, Ms PowerPoint, and Outlook, Navision accounting system) strongly preferred.
- Strong management and supervisory skills; Demonstrated ability to coach and mentor staff.
- Extremely detail oriented and organized
- Strong written and verbal communication skills
Title: Compliance Officer-1 Post
Report to: Project Manager
Location: Dar es salaam
Job Summary:
The compliance officer reports to the Project Manager S/He will provide compliance support to Pamoja Tuwekeze Afya (PATA) Activity on the matters related to risks and compliance through determining compliance with selected policies, procedures, donor requirement as well as local laws and regulations, make recommendations to the management that will increase efficiency and/or effectiveness of the control systems of functions reviewed, and ensure that compliance matters are appropriately considered within the organization..
Duties and Responsibilities
- Support the organization in risk identification, analyzing and evaluating, Treating/Responding and Monitoring
- Prepare compliance activities, short and long-term plans and annual budgets for the compliance activities. Undertake the comprehensive compliance activity of the Zones and Head Office.
- Identify potential areas of compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future
- Propose changes in the policies and procedures for the general operation of the organization compliance and PATA Activity and its related activities to prevent illegal or improper conduct;
- Develop training and education programs for internal policies, donor requirements and applicable government laws and regulation changes and topics identified as potential risk areas.
- Prepare compliance activities short and long-term plans and budgets for the compliance activities.
- Identify potential areas of the PATA Activity compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future.
- Provide appropriate recommendations to ensure the organization and Programmes compliance with Donors requirements, legally and ethically bounded internal and external regulations.
- Follow up or/and assist in implementation of the Internal and External auditors’ recommendations.
- Ensure the existence of Policy on Fraud and Corruption – Awareness, Prevention, Reporting and Response is understood and complied.
- Ensure Fraud incidents are timely reported to the Donors through Executive Director
- Conduct Investigation as per the Fraud Investigation Standard Operating Procedures.
- Making sure Budgets, undertaken activities and quarterly financial reports to be submitted to donor adhere to all USAID standards;
- Recommend improvements to financial systems and processes;
- Review effectiveness of existing policies and procedures and providing advises on updating manuals and policies;
- Undertake internal reviews of other departments work; programme teams, Human Resources, Investment and Partnerships;
- Conduct any ad-hoc audit or financial investigation assignments at the request of the Executive Director;
- Assisting in the preparation for the PATA, organizational annual audit
- Review processes for submitting donor bids, including finances team’s involvement;
- Ensures the organization complies with local and international legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions;
- Complete finance training and technical training and other stakeholders to comply with finance procedures;
Qualification
- Master’s degree or equivalent in Accounting/finance, accounting, or related area from a recognized institution;
- Must be a National Board of Accounting and Auditing Member CPA
Experiences and Skills
- Minimum 5 years of experience in auditing, compliance with working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing
- Deep understanding and knowledge on USG grants management, rules and regulations.
- Significant experience in with applying audit and compliance principles to NGO/FBO settings;
- Extensive knowledge of Risk Management (Audit, Compliance, Finance and Procurement)
- Ability to work and communicate with a range of stakeholders
- Demonstrated experience with donor rules and regulations in relation to risk, compliance management and mitigation
- Proficiency in diversity of accounting software packages, Q & A and Microsoft Office applications (Ms Word, Ms Excel, Ms PowerPoint, and Outlook) strongly preferred.
- Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of English.
Title: Zona1 Finance Officers- 5 Post
Report to: Zonal Managers
Location: Arusha, Mwanza, Tabora, Mbeya, Morogoro
Job Summary:
The position is found at the Zonal Office. Under the general and direct supervision of respective Zonal Manager, S/He will be responsible with undertaking the Financial and Administration management at the CSSC-Zone, S/He is responsible to provide operational and financial support to CSSC core function and other projects for control and maintenance of Zonal financial records.
Duties and Responsibilities
- Ensure maintenance of proper books of accounts at the zone
- Ensure efficient payments and disbursements according to approved policy
- and procedures
- Proper review of supporting documents before payment to vendors, checking of all invoices for accuracy, totals as well as calculations, cancellations/stamping of all vouchers;
- Reviewing Bank reconciliations and timely clearing of reconciling items.
- Ensure timely posting of retirements; received retirements are reviewed,
- Must make sure report on foreign taxes ae properly reported as per Donor, and USAID requirements;
- Ensure reconciliations in General ledger and subsidiary ledgers are conducted and immediate action is taken on any discrepancies;
- Prepare annual implementation budget; liaising with the zone, She/ He must advise Zonal manager on developing budgets in relation to activities to be undertaken in a quarterly/semiannual and annually;
- Take a lead in budget preparations during proposal writing, preparation of budget and budget justifications with regard to the zonal budget;
- Making sure all annual projects budget is incorporated into CSSC annual budget correctly and inserted into the computerized accounting system (Navision Accounting system);
- Manage and take the lead on the Zonal office audit, audit entry, auditing exercise and audit reporting.
- Ensure that all supporting documents are kept safe at all times during program implementation and all records are handed over for safe keeping after the end of the project
- Update the Zonal, and project asset register: ensure that all procured assets are included in assets register, and that proper coding is used for procured assets;
- Ensure that depreciations are well recorded in the system and shared with the Chief Accountant for inclusion in CSSC’s overall asset register
- Participate in Close out/ Demobilization plan as per donor guideline by providing all required financial reports;
- Ensure operation of Procurement system at the Zone are conducted in accordance with the CSSC Policies and Procedures
- Ensure proper function of the zonal logistical operations including travel & events
- organization
- Ensure safety, custody and maintenance of Office, Computer &Accessories, Furniture and equipment
- Ensure proper function of archive and other zone documentation system
- Making follow up with zones on their advances, spending and their retirement.
- Compile and manage Zonal Office Planning and Budget
- Ensure timely submission of Monthly, and Annual Financial Reports
- Prepare and submit Zonal Quarterly financial reports
- Ensure zonal office internal control system is functional
- Perform other related duties as required.
Qualification
- Bachelor Degree in Accounting and Finance.
Experiences and Skills
- Minimum of 3 years’ experience in Financial Management
- Deep understanding and knowledge on USG and other donor’s financial management, rules and regulations.
- Proficiency in diversity of accounting software packages, Q & A and Microsoft Office applications (Ms Word, Ms Excel, Ms PowerPoint, and Outlook, Navision accounting system) strongly preferred.
- Strong written and verbal communication skills
Title: Drivers- 2 Post
Report to: Administrative Assistant
Location: Mwanza, Mbeya
Job Summary:
This position is responsible for carrying out duties as a driver, effectively and efficiently, observing all current CSSC vehicle policy and procedures. The driver will also be responsible for ensuring safety of the passengers, vehicle and the tools assigned to him/her and devising ways and maintaining high fuel efficiency and low maintenance costs.
Duties and Responsibilities
- Carry out preventive maintenance checks of assigned vehicle(s) as per CSSC’s prescribed checklist.
- Ensure that the assigned vehicle(s) is road-ready and has sufficient fuel and levels of oil for daily use.
- Carry out all driving tasks as needed by the office and as assigned by the supervisor and as per vehicle request approved form.
- Observe the specified speed limits at all times
- Bring to the immediate attention of the supervisor any and all minor/major defects that have happened or been notice during the day or accidents that have happened that day. Present to the supervisor in writing the details of any accident by checking and filling vehicle report form in every Monday of each week.
- Record daily trips, fuel consumption, mileage, and timings in the “log book” provided for the assigned vehicle.
- Record all servicing and repairs both KM for service, next service and total cost of that service received in the log book provided for the assigned vehicle.
- Under any circumstance when the drivers are out of the office either after working hours or within the working hours the driver is supposed to place the car keys to the supervisor.
- Ensure the safe parking; whenever possible when the vehicle is on duty, vehicle is on the way at night, during breakdowns and when it is not in use.
- In collaboration with the Assistant Administrative Officer carry out the monthly check-ups.
- Drive staff on short and long trips as per daily PATA-Project requests.
- Maintain and adhere to road traffic policies and procedures as per Tanzania Government laws.
- Immediately notify his/her superior as well as the local authorities in case of any accident in which he/she is involved.
- At all times, implement established safety and security measures/procedures.
- Assure the confidentiality of dispatches delivered or received and that all such dispatches are recorded correctly
- Carry out work responsibilities in such a way so as to promote the image and work of CSSC
- Ensure all necessary vehicle documents (e.g. insurance, registration documents, etc.) are present in the vehicle and up to date.
- Keep track of the scheduled service time of the vehicle, in order to make sure that servicing is performed in time.
- Accurately fill in the vehicle log book with details of each journey
- Take care of vehicles tools and cleanliness.
- Ensure that assigned vehicle is completely equipped with a First Aid Kit, spare tire, working flashlight and batteries, vehicle jack, wheel brace and a tool kit (spanner, wrench, tyre, removers, patch kit, etc). Collect and deliver mail, documents, and other items;
- Optimize use of the vehicle; assist in the registration of new vehicles, renewal of insurance, road licenses, etc
- Ensure that all passengers use seat belts and secure any loose load.
- Undertake any other duty as will be assigned by the supervisor
Qualification
- Secondary School Education Certificate
- Class C Driving License
- Certificate from National Institute of Transport or any other recognized Institute of driving and Motor Vehicle Maintenance.
Experience and Skills
- Minimum of 3 years’ experience working as a driver in the NGO/FBO, Government sectors et.
- Mechanic skills
- Firm belief in teamwork, gender equality
- Good command of English language
- High levels of creativity
- Sense of/awareness to security
Mode of Application
Interested candidates are to submit their motivation letter and copy of the latest CV in one document indicating their preferred work station. The subject line of your job application email should indicate the position that you are applying for; your CV must include the contact information (email addresses and telephone numbers) of three work-related traceable referees. All correspondence MUST reach CSSC before 1600hrs November 27th 2020 and channeled through the following email address:
hr@cssc.or.tz
Note that;
- Kindly visit cssc.or.tz for the detailed posts with duties, responsibilities, required qualification, experience and skills
- Any application sent later than the mentioned date and time will not be considered.
- Only short-listed candidates will be contacted; if you are not contacted within two weeks after the deadline of this advert, consider yourself unsuccessful.
- Female candidates are strongly encouraged to apply.
