Position: Laboratory Program Officer (4 Positions)
Reports to: Laboratory Program Manager
Location: Mbeya Zonal Referral Hospital
Job Summary:
HJFMRI-TZ seeks to hire self-motivated and talented Laboratory Program Officers. The Laboratory Program Officer’s key responsibilities will be to carry out day-to-day testing services and assisting with the implementation of the quality management system at the Mbeya Zonal Referral Hospital (MZRH)and other general and specialized Laboratories in the Southern Highlands Zone of Tanzania, as required.
In addition, the incumbent will be responsible for providing technical support to other laboratories in HJFMRI-supported facilities in the areas of clinical laboratory testing, quality management systems implementation and on-site staff training and mentorship. Special emphasis will be on PEPFARsupported activities. This position requires good laboratory basic knowledge and skills in applied Molecular Biology and Virology, Clinical Chemistry,Haematology, Flow-cytology, Serology, Microbiology and Mycobacteriology in addition to competency in medical laboratory science practice.
Eligible candidates will be trained in specialized clinical laboratory tests offered at MZRH and other facilities supported by HJFMRI. As a Medical Laboratory Technologist/Scientist, you shall work as part of a team contributing to the PEPFAR goals and objectives of HJFMRI and the Mbeya Zonal Referral Hospital. This position reports directly to the HJFMRI Laboratory Program Manager and secondarily to the Regional Laboratory Coordinator in the assigned region, as required
Main Duties and Responsibilities:
• Work at the Mbeya Referral Hospital Laboratory and other supported facilities as a Laboratory Technologist carrying out laboratory diagnostic and clinical monitoring tests including diagnostic Nucleic Acid PCR assays, Genotyping and Proteomics, Bacterial and Mycobacterial cultures, Clinical Chemistry analyses, Hematological tests and another duties as assigned by the laboratory manager.
• Provide mentorship and onsite training to staff in peripheral supported sites on performance of clinical laboratory tests, equipment use and maintenance, and implementation of laboratory quality management procedures.
• Follow written Standard Operating Procedures for every aspect of pre-analytic, analytic and postanalytic phases of the testing process in a laboratory.
•
Ensure compliance to quality assurance standards based on recommendations from the Section
Supervisor and Laboratory Program Manager.Source: AjiraLeo Tanzania
• Assist in the implementation of a quality management system for the MRH Laboratory and other
supported facilities. This includes development of Laboratory SOPS, corrective action documentation and other documents that are part of the quality assurance and management processes.
• Assist in the preparation and delivery of proficiency testing for EQA.
• Assist in the preparation and delivery of proficiency testing for EQA.
• Assist the section head institute in the departmental internal and external audits.
• Document all occurrences in the occurrence log and carry out corrective and preventive action.
• Contribute actively to departmental training programs as appropriate, and to the training of medical technologists within the locality national and international.
• Contribute to the goals and objectives of the HJFMRI (program review meeting, supportive supervision, data compilation) and partners’ activities
Main Duties and Responsibilities:
• Periodically Transfer and update HIV/AIDS patientrecords entered within CTC2 Form for patients
on care and treatment into the pre- ART and ART registers
• Conduct data entry and data updatesinto the CTC2 database based on update information
within CTC2 form
• To return patient files with poorly filled in CTC cards to the clinician/ART Nurse for corrections;
• To follow up poorly filled CTC2 cards that were sent back to clinician for correction and update
the corrections into the CTC2 database
• To ensure each patient file contains the TB screening tool and that this is filled in by the clinician during each visit;
• Ensure all patients’ information such as Laboratory results are well documented and entered in the systems.
• Perform data check and data verification on the patients visits and ARV status within CTC2 database built-in checks for data cleaning;
• To check patient files on the completeness of the CTC2 card and TB screening form before the patient depart using HJFMRI checklist;
• To assure timely entry of patient files, within one day after reception of the file from the clinician to prevent data backlog not exceed a week
• To assure that the CTC2 database is always the most recent version;
• Assure that a weekly back up is made on external hard drives and stored in a safe place with proper password and security protections
• To use the CTC2 database to produce highly quality monthly and quarterly NACP reports and submit the same to the appropriate government authorities• To use the CTC2 database to produce monthly reports on patients who are lost to follow up and share the list to Facility HBC and Community HBC for follow up, who will use these data to trace the patients;
• To enter data into computer systems as they are generated from clinic andmake data available and accessible to programmers and end users;
• To implement and recommend operating methods to improve processing, distribution, data flow, collection, and database editing procedures.
• To generate data retrievals and summaries as needed.• To use the CTC2 database to produce high quality monthly/quarterly NACP reports and submit the same to the Data Manager.Source: AjiraLeo Tanzania
• Responsible for every new database that is introduced for the project like Train-smart, Male circumcision database etc;
• To assist facility staff in establishing and maintaining an effective and efficient records
management system.
• To generate reports and responds to inquiries regarding entered data as requested.
• To prepare program reports (monthly, quarterly, semi-annual, and annual) for key indicators
• To generate reports and responds to inquiries regarding entered data as requested.
• Conduct data backlog clearing to CTC2 and DHIS2
• Ensure availability and tracking of program targets at site level.
• Ensure proper file arrangement and data security
• Perform any other duties assigned by supervisor
Required Knowledge and Competencies:
The SI Data Assistant must be able to demonstrate the following:
• Knowledgeable in Monitoring and Evaluation, HMISand quality assurance methods and approaches (includes quantitative, qualitative and participatory);
• Possess demonstrated skills in quantitative data analysis and data management
• Proficiency in statistical databases (e.g. SPSS, EPI-Info) as well as strong skills in Excel, Word, Access, and Power Point
• Knowledge of records management procedures or principles.
• Ability to operate various work-processing software, spreadsheets, and database programs.
• Maintain confidentiality of data and adhere to code of ethics.
• Interact and maintain good working relationships with individuals of varying social and cultural backgrounds.Source: AjiraLeo Tanzania
• Communicate in English and Kiswahili efficiently and effectively, both verbally and in writing.
• Carry out multiple tasks and meet deadlines.
• Follow instructions furnished in verbal or written format.
• Computer literacy with package of the Microsoft Office [Word, Excel, Access, Power Point, Internet and Email]
• At least two years of experience in data management or any related information Management System.
Minimum Education:
Diploma in Record Management, Computer knowledge or Certificate in related field desired. Computer literacy with package of the Microsoft Office [Word, Excel, Access, Power Point,Internet and Email]. Work Environment: Frequent local travels. HJFMRI is an equal opportunity employer; women are highly encouraged to apply.
How to Apply:
To be considered, applicants must send Cover letters and resumes by mail through post/EMS/DHL/ or any reliable courier to the Human Resources Manager, P.O. Box 6396, Mbeya or transmitted by email to: recruitment@wrp-t.org. Applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birth place, or tribal and/or religious affiliations. Any CVs containing this information will not be considered for employment.” Hand delivery applications will not be accepted. Deadline for submission of the application is May 30th , 2019. Those who do not meet the minimum requirements as detailed in the job description below will not be considered.
