3 New Various Job Vacancies - United Nations at The World Food Programme (WFP)

 

The World Food Programme (WFP)

Career Opportunities: Business Support Assistant G4 FTA Kibondo Sub Office (142389)
Requisition ID 142389 - Posted 21/05/2021 - Fixed Term - Africa, Southern - Tanzania, United Republic of - Kibondo - Working Job Language (1) - BUSINESS SUPPORT
 Job Description
Business Support Assistant G4 Fixed Term - Kibondo Sub Office
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Kibondo is one of the sub offices in Tanzania, handling two refugee camps, Nduta and Mtendeli with about 90,000 refugees. It also supports Small holder farmers under Kigoma Joint Programme.

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate or above in public administration, business administration, public relations and related function area is a plus.
• Experience: Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
Language: Fluency in English and Swahili languages.

ORGANIZATIONAL CONTEXT
Under the direct supervision of the Head of Sub Office Kibondo, the incumbent is expected to produce organised and accurate work, undertaking specific business support activities. The incumbent should also be able to offer guidance on standard practices to more junior staff in their area of work.

JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

• Identify and prepare purchase requests (PR’s) and Micro Purchase Order (MPO’s), receive goods and services and ensure that they match what was requested and prepare Good Receivable Notes (GRN) and Service Entry Sheets (SES) within the appropriate timeline.
• Maintain sufficient stock of office supplies and spare parts and keep proper records of all incoming and outgoing inventory.
• Receive and forward to the proper receiver all incoming mail, pouch, telephone, and email communications; acknowledge receipt in a timely and efficient manner and if needed draft responses to these communications.
• Arrange official transportation for all office staff and incoming missions including road travel and flights and ensure that all travels are within WFP guidelines.
• Prepare Trip Documents and ensure that they are approved before staff member travel and ensure that Security Clearances, Travel Authorisations and Travel Expense Claims are properly filled and attached in Trip Documents.
• Supervise administrative staff i.e. cleaners, gardeners, driver and security staff and ensure that they perform their duties efficiently and in a timely manner.
• Administrative support to other UN agencies sharing office space with WFP on Transport, follow up of payment and Memorandum of Understanding initiation.
• Prepare and submit timely monthly financial report with all supporting documents.
• Manage Sub office petty cash accounts by ensuring that Sub Office bills are paid on time and that the office always has sufficient amounts of petty cash.
• Receive all incoming invoices and ensure that vendors are paid on time.
• Prepare monthly attendance reports, manage all leave matters, and maintain accurate up to date records of all National staff in collaboration with HR.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

TERMS AND CONDITIONS

• The applicant should be a Tanzanian national
• Only candidates who are short-listed will be contacted
• Applications must be submitted online.
• Use English language only
• Indicate clear years of experience with each job (Month/Year)
• Attach copies of your qualification
• By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process

DEADLINE FOR APPLICATIONS
Deadline to receiving applications 03 June 2021

.Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

CLICK HERE TO APPLY

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Career Opportunities: Logistics Associate G6 (Technical Milling) G6 FT Dodoma Sub Office (142370)
Requisition ID 142370 - Posted 24/05/2021 - Fixed Term - Africa, Southern - Tanzania, United Republic of - Dodoma - Working Job Language (1) - LOGISTICS
 Job Description
Position: Logistics Associate (Technical -Milling) – G6 on Fixed Term contract (Dodoma)
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP Tanzania operates own grain milling plant located at Kizota area in Dodoma for its local and regional humanitarian programme.

STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education, supplemented by vocational training programme in mechanical service technology. A post-secondary certificate in the related functional area is desirable. Knowledge and skills for mechanical engineering is a must. Degree in mechanical engineering is an advantage/plus for this position. Also, knowledge of old milling machines.
Language: Fluency in English and Swahili languages.

ORGANIZATIONAL CONTEXT
Under the direct supervision of the Senior Logistics Associate and the overall management of the Head of Dodoma Sub Office, the incumbent is expected to demonstrate responsibility and initiative to respond independently to technical queries with only general guidance for all assistance modalities for both WFP and logistics common services. The incumbent is also expected to use judgment in dealing with unforeseen problems related to milling operations on a daily basis. Job holders typically manage a small team operating the milling plant, supervising and coaching staff.

JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard milling operations, logistics/supply chain processes and activities to enable effective delivery of humanitarian food and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Manage and oversee milling operation and ensure food is timely available for dispatch as per call forward while ensuring all machines, generator and electrical equipment are always in good running condition.
2. Coordinate with food technologist and ensure fortification is done properly and all standards are observed by the milling team.
3. Identify and liaise with the technical team outside WFP for a quick technical support when need arise.
4. Coordinate with other team members and ensure casual laborers are properly guided as per Tanzania Bureau of Standards (TBS) guidelines and provide required support on safety measures and hygiene guidelines.
5. Provide and maintain analytical monthly operational report and share any changes on the operational cost from previous month.
6. Prepare monthly expenditure reports on electricity, fuel, lubricants, labour, and spares parts used during the month and provide an explanation for any changes from the previous month.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES
Capability Name - Description of the behaviour expected for the proficiency level

• Supply Chain Management and Optimization - Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
• Planning, Project & Resource Mgmt - Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
• Information Management & Reporting - Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
• Market Analysis, Contracting and Operational Execution - Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
• Warehouse and Inventory Management - Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination - Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
At least five years of progressively responsible experience in in handling grain milling operations with medium or above plants capacity including maintenance and repair of medium milling machines, generators and other related equipment.

COMPETENCIES

• LOGISTICS-Supply Chain Management and Optimization
• LOGISTICS-Planning, Project & Resource Management
• LOGISTICS-Information Management & Reporting
• LOGISTICS-Market Analysis, Contracting and Operational Execution
• LOGISTICS-Warehouse and Inventory Management
• LOGISTICS-Technical Assistance and Coordination

TERMS AND CONDITIONS

• The applicant should be a Tanzanian national
• Only candidates who are short-listed will be contacted
• Applications must be submitted online.
• Use English language only
• Indicate clear years of experience with each job (Month/Year)
• Attach copies of your qualification
• By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process

DEADLINE FOR APPLICATIONS
Deadline to receiving applications 06 June 2021

.Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

CLICK HERE TO APPLY!

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Career Opportunities: Logistics Assistant G5 (Shipping and Documentation) FTA Dar es Salaam Port (142390)
Requisition ID 142390 - Posted 22/05/2021 - Fixed Term - Africa, Southern - Tanzania, United Republic of - Dar-es-Salaam - Working Job Language (1) - LOGISTICS
 Job Description
Position: Logistics Assistant (Shipping and Documentation) G5 FT Dar es Salaam Port
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Dar Es Salaam Port operations handles imports, in-transit and export food commodities for humanitarian programmes in the region, mainly Tanzania, DRC, Burundi, Rwanda, Uganda and South Sudan.

STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate or above in shipping and logistics related function area is desirable.
Language: Fluency in English and Swahili languages.

ORGANIZATIONAL CONTEXT
Under the direct supervision of the Logistics Officer and the overall management of the Head of Supply Chain, the incumbent is expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. The incumbent should also be able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE
To perform administrative processes and activities that contribute to the successful, efficient running of WFP humanitarian shipping operations.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Perform standardized processes and activities to support effective, efficient shipment planning and execution including management of shipping documentations and related customs and port clearance.
2. Monitor shipments within a geographical area at load and discharge ports, and regularly update corporate systems, to record shipment progress and identify and escalate any issues which requires escalation for effective and efficient WFP humanitarian port operations.
3.Research collate and present information in standard formats, (e.g. corporate reports, internal performance reviews, supplier reviews), to enable informed decision-making by Shipping Officers, and consistency of information presented to stakeholders.
4. Update and maintain relevant databases and records, ensuring that relevant information (regarding contracts, shipments, payments, pipeline, etc.) is accurate, organized, available for others to access, and supports reporting requirements.
5. Support risk mitigation activities by checking and verifying shipment data and/or documents, identifying and highlighting any issues to a Shipping Associate or Shipping Officer.
6. Respond to a variety of queries and requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries.

KEY ACCOUNTABILITIES CONTINUED

• Work with internal counterparts to support the alignment of shipping activities with wider programmers and effective and coherent Supply Chain arrangements.
• Provide technical inputs to process reviews and improvements in methods and practices used within shipping, to maximize the efficiency and effectiveness of the service.
• Provide support and/or guidance to other staff, to assist them in completing standard tasks to agreed standards and deadlines.
• Demonstrate ability to encourage increased utilization of shipping tracking systems to drive efficiency, minimize losses, and ensure on-time delivery of shipments to WFP beneficiary regions
• Maintain daily tracking of containers from inbound status till stripped / returned empty to Shipping Line, clearly demonstrating status and reasons for delays in clearance, if any. Liaise closely with appointed C&F Agent on progress toward clearance and ensure this Report is distributed to the updated list of Recipients daily during the working week.
• Check and verify all port operations-related invoices received at port office for accuracy of services provided and amount billed. Where extra charges are incurred ensure that this are reflected and the party responsible identified for claim purposes. Ensure that the WFP preferential rate applies in all cases if applicable and that no delays are incurred in expediting this checking procedure prior delivery to finance Unit for further action.

4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES
Capability Name | Description of the behaviour expected for the proficiency level

• Supply Chain Management and Optimization | Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
• Planning, Project & Resource Management | Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting | Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution | Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management | Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination | Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

i. At least 5 years of progressive experience in shipping documentations and logistics operations.
ii. Experience in analyzing shipping and logistics data and drafting related reports.
iii. Experience using and maintaining supply chain databases to monitor ongoing shipping and logistics contracts, shipments, payments, pipeline information, insurance claims, and/or food stocks against set KPIs.
iv. Experience in providing technical shipping and logistics business support in corporate systems.
v. Experience in coordinating with shipping stakeholders and other supply chain actors to support ocean transport contracting and port operations.

TERMS AND CONDITIONS

• The applicant should be a Tanzanian national
• Only candidates who are short-listed will be contacted
• Applications must be submitted online.
• Use English language only
• Indicate clear years of experience with each job (Month/Year)
• Attach copies of your qualification
• By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS
Deadline to receiving applications 03 June 2021

.Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

CLICK HERE TO APPLY