Grants Manager
Overview:
RTI International is the prime implementor of the USAID Jifunze Uelewe activity focused on sustainably improving literacy and numeracy outcomes of “all learners” from pre-primary through Standard 4 in five regions of Tanzania. For the purpose of this program, “all learners” includes, but is not limited to, marginalized and vulnerable girls and boys, learners with disabilities, minority and linguistic minority groups, urban and rural learners, learners affected by crisis or conflict, and those living in poverty.
Overview:
RTI International is the prime implementor of the USAID Jifunze Uelewe activity focused on sustainably improving literacy and numeracy outcomes of “all learners” from pre-primary through Standard 4 in five regions of Tanzania. For the purpose of this program, “all learners” includes, but is not limited to, marginalized and vulnerable girls and boys, learners with disabilities, minority and linguistic minority groups, urban and rural learners, learners affected by crisis or conflict, and those living in poverty.
Primary Responsibilities:
Responsible for day-to-day administration of partners that may be engaged through grant or other contractual mechanisms under RTI policies and procedures, encompassing the solicitation phase through closure. Monitor compliance with (a) award-specific requirements and (b) applicable regulations, as incorporated in fund awards.
Pre-Award:
- Create and issue Requests for Proposals (RFPs) with the input and oversight of the project team, including Chief of Party, Deputy Chiefs of Party, and RTI Office of Contracts.
- Review and negotiate all grant applications and participate in evaluation committee, in coordination with others on the project team.
- Coordinate and conduct compliance review(s) and pre-award surveys
- Ensure that the grants package is complete and accurate and uploaded in GMS (Grants Management System).
- Provide guidance to grantees on rules and regulations applicable to the grant.
Capacity Building:
- Develop a monitoring plan for grantees using the information collected during pre-award.
- Provide capacity building training to local organizations which has been customized to meet the organization’s needs.
- Coordinate and facilitate any capacity building activities among the Technical teams or outside firms/consultants.
- Orienting subgrantees on organizational policies and compliance
- Support grantees to account and report for the funds.
Post Award:
- Coordinate execution of award documents (pre-award authorizations, awards, modifications, etc.)
- Maintain grant files including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance)
- Ensure compliance with award terms and conditions.
- Coordinate field activities and communication among grantees and USAID (e.g., legal, finance, status reporting, procurement)
- As feasible, make routine site visits to ensure compliance and program objectives are met.
- Support technical staff to undertake visits to grantees, as feasible.
- Work with communications to ensure there are photos and other media content to report on success stories and other updates from youth groups.
- Review and process grantee invoices for compliance and coordination with Technical teams for performance measurement
- Close-out completed grants and ensured audit trail for all necessary grant documentation.
- Facilitate the invoicing/deliverable review process with partners and subcontractors under the Jifunze Uelewe Activity.
- Track all deliverables, ensuring grantees stay up to date on their work, troubleshoot problems as they arise, and keep management apprised of the status of all youth grants.
Finance Management:
- Track sub grantees revenue and expenses, pull budget variance report check differences on actual expenditure against budget and alert the finance team.
- Prepare grants reconciliation report on monthly and include the schedule on the monthly reconciliation package.
- Support Finance Manager and Finance Officers in finance management and accounting duties when required.
- Master’s degree and 3 years of experience or bachelor’s degree and 6 years of experience
- Certified Public Accountant is preferred.
- International cost accounting experience, as well as experience with USAID rules and regulations.
- Experience must include 5 years of experience managing grants programs.
- Demonstrated excellence in financial and analytical skills. relevant experience in grants management/administration and international development projects, preferably USAID-funded, or relevant work experience in projects supported by international organizations.
- Familiarity with USAID financial regulations, grants under contract regulations, and other donor and governmental requirements.
- Demonstrated experience providing training and developing capacity building/sustainability plans for local organizations.
- Strong oral/written communication skills and ability to communicate effectively at multiple levels in the organization.
- Ability to multi-task, work well with others, work independently, attention to detail and accuracy.
- Working knowledge in MS Office applications
- Familiarity with automated accounting systems; QuickBooks are preferred.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Further information is available here.
Ethics Notice: No one at RTI may ever demand payment for anything of value in exchange for anything related to the hiring process (including, for example, for applying for, interviewing for, or receiving any offer of employment). If any such request is made, please report this request confidentially to RTI’s Ethics office at HRethics@rti.org. Any payment made will disqualify any applicant from future employment at RTI. Please only use the HRethics@rti.org email address to report ethics concerns; any job applications sent to this email address will not be processed.
RTI International is an independent, nonprofit research institute dedicated to improving the human condition. Clients rely on us to answer questions that demand an objective and multidisciplinary approach—one that integrates expertise across the social and laboratory sciences, engineering, and international development. We believe in the promise of science, and we are inspired every day to deliver on that promise for the good of people, communities, and businesses around the world. For more information, visit www.rti.org.
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Communications Specialist
Overview.
RTI International is the prime implementer of the USAID Jifunze Uelewe activity focused on sustainably improving literacy and numeracy outcomes of “all learners” from pre-primary through Standard 4 in five regions of Tanzania. For the purpose of this program, “all learners” includes, but is not limited to, marginalized and vulnerable girls and boys, learners with disabilities, minority and linguistic minority groups, urban and rural learners, learners affected by crisis or conflict, and those living in poverty.
Overview.
RTI International is the prime implementer of the USAID Jifunze Uelewe activity focused on sustainably improving literacy and numeracy outcomes of “all learners” from pre-primary through Standard 4 in five regions of Tanzania. For the purpose of this program, “all learners” includes, but is not limited to, marginalized and vulnerable girls and boys, learners with disabilities, minority and linguistic minority groups, urban and rural learners, learners affected by crisis or conflict, and those living in poverty.
Position Summary:
The Communications Specialist will lead in the development and implementation of a communications strategy to share Jifunze Uelewe program activities and accomplishments to a wide audience, including USAID, Government of Tanzania, RTI, and other key stakeholders. S/he will work under the supervision of the DCOP-Technical to ensure effective communications and reporting and to assure that proper branding and marking are applied to all program materials. This position is based in Dar es Salaam.
- Lead in the development and implementation of a communications strategy for Jifunze Uelewe to share project activities, accomplishments, and lessons learned to key stakeholders, including, USAID, Government of Tanzania, regional and local government authorities, project staff and sub-partners, RTI International, and the wider public.
- Develop concepts for and design communication material, including success stories, fact sheets, social media posts, newsletters, brochures, annual/quarterly reports, invitations, banners, posters, and other materials as needed.
- Work with technical leads to write success stories, lessons learned, and activity reports. Prepare case studies and other project-related documentation and update web-based content.
- Identify appropriate ways to publicize and disseminate project related information and materials; design and develop project materials and publications.
- Manage and maintain graphic files, including primers, company logos, photos, videos, and art.
- Develop an information resource database for the project; collect and compile materials from team members for sharing and submitting to USAID website and social media platforms (and Ministry website, if required).
- Translate and write information data into suitable language for a lay audience as appropriate;
- Assure branding plan is followed on all project documents, reports, and public information materials; Ensure USAID and RTI project branding guidelines are adhered to.
- Write articles on project activities including technical notes, best practices and lessons learned and contributions to USAID publications and local media outlets;
- Build the capacity of staff and local partners to proof check, design, layout, amend, and compile professional materials and train staff to take engaging photos/videos, draft social media posts, write success stories, and produce reports for the project.
- Support M&E to develop innovative and visual design for presentation of research data and project reports.
- Under direction of DCOP-Technical, oversee coordination, planning, and implementation of project events and media visits – organizational support and recording the events with photographs and video where appropriate.
- Promote knowledge sharing through the organization’s processes, systems and departments/units by helping develop and strengthen links between them to facilitate exchange of information; and perform other tasks as assigned by the Supervisor from time to time.
- Under direction of DCOP-Technical ensure that collaboration, learning, and adapting is integrated in all program activities and is utilized to inform the planning and improvement of subsequent activities.
- Under direction of DCOP-Technical coordinates with Technical Leads and regional teams to ensure timely and quality submission of technical reports, including quarterly, annual, and final project reports and other technical reports as requested by USAID.
- Master’s degree and 6 years of experience or bachelor’s degree and 9 years of experience or equivalent combination of education and experience
- Good working knowledge of design software, including InDesign and Photoshop.
- Ability to work with a varied number of colleagues from, Ministry staff, USAID branding teams, US mission, Consultants, illustrators, designers, teachers, parents and pupils.
- Ability to understand the context which printed material is used, for example a poster for a community sensitization versus an annual report for donor.
- Organized and detail oriented.
- Ability to meet tight deadlines and be flexible with working hours.
- Excellent English written and verbal communication skills.
- Demonstrated flexibility, adaptability and the ability to perform and collaborate under challenging conditions.
- Strong planning, community mobilization and inter-cultural communication skills required.
- Excellent knowledge of MS Word, Outlook, PowerPoint, Excel
- Ability to multi-task
- Ability to work well with others.
- Ability to listen and communicate well both verbally and in writing.
- Ability to work independently.
- Attention to detail and accuracy.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Further information is available here.
Ethics Notice: No one at RTI may ever demand payment for anything of value in exchange for anything related to the hiring process (including, for example, for applying for, interviewing for, or receiving any offer of employment). If any such request is made, please report this request confidentially to RTI’s Ethics office at HRethics@rti.org. Any payment made will disqualify any applicant from future employment at RTI. Please only use the HRethics@rti.org email address to report ethics concerns; any job applications sent to this email address will not be processed.
RTI International is an independent, nonprofit research institute dedicated to improving the human condition. Clients rely on us to answer questions that demand an objective and multidisciplinary approach—one that integrates expertise across the social and laboratory sciences, engineering, and international development. We believe in the promise of science, and we are inspired every day to deliver on that promise for the good of people, communities, and businesses around the world. For more information, visit www.rti.org.
